Overview

To better measure your organization’s financial performance, you need to have a reliable system that will help provide real-time financial data and reports that accurately reflect your organization’s current financial status and enable you to make future projections.

The Akrebeia Budget and Accounting System (BAS) is specifically designed for non-profit organizations such as government agencies and NGOs, to automate the creation and management of budgets, track accounts and control financial processes, and streamline administrative functions in the field of salary payments, general and administrative expenses, contract dealings, and project accounts. It supports automated workflow and approval, and facilitates the flow of transactions, documents and communications within the organization. Alerts and notifications help users easily find the tasks that require their action.

Akrebeia BAS provides a wide range of pre-defined and customizable reports to help managers and decision makers control costs and improve business decisions. Dashboards provide visibility of critical financial data to financial managers and executives, and the ability to drill-down allows them to view detailed information and take immediate action when required.

Designed using service-oriented architecture (SOA), Akrebeia BAS can be easily integrated with third party systems using web services. Procurement, inventory, project billing and other related data can be exchanged with other applications to provide seamless processing and business flow between the systems and the departments/users that use them.

• Budget Module
  Automate the creation and management of budgets for each account and base budget on open or historical years. Quickly develop, track and manage budgets complete with accounts, descriptions and default amounts
• Accounting Module
  Supports the full range of accounting functionality required for all accounting systems, such as start balances, seeding daily entries, credit and debit entries, financial statements, general ledger and all other accounting functionality
• Setup
  The Setup Application is designed to initialize the budgeting system of an organization. With the various data entry forms, users can easily create, store, edit and manage the setup values used in the budgeting system such as employees’ salaries and wages, general expenses, contracts, projects, etc.
• Allocations
  Create new allocations on a particular budget item and enable end-users to increase or decrease budget allocations for specific budget item/category. This module is also used to control the distribution of the budget and has cancellation capabilities that support cancellation of the full allocation or the remaining amount
• Modifications
  Perform the necessary adjustments to the budget item amounts and the expense item costs using the corresponding data entry forms. The Modification Application allows users to transfer specific amounts from different budget items (e.g., employee salaries to general expenses). In addition, it provides a facility to increase or decrease a budget item value. Transfer, increasing, or decreasing of budget amount are subject to approval
• Books/Reports
  Users can select from a wide range of pre-defined reports provided in this application or they can also use the Report Wizard feature to create customized reports to suit their requirements.
• Expense Voucher
  Perform a number of actions or tasks (i.e. Create, Audit, Save, Execute and Edit) concerning the processing of expense vouchers which are created and stored in the system using the expense voucher data entry form. Users are provided various levels of access rights depending on the type of action or task they perform
• General Ledger
  One of the important modules of the Accounting System, the General Ledger Application is used for recording transactions relating to all the accounts associated with the organization’s assets, liabilities, expenses, etc. which is the basis for creating the required financial statement. The GL application supports the processing of cash receipts, balancing and closing of payment cycles, editing and balancing individual account details and many others.
• Payment Method
  Record/register the payment orders issued. This function also allows end-users to register the checks received against payment orders and provides payment orders from the previous year to the current year
• Treasury
  Register the cash receipt details stored in the system against the cash receipt orders from the general ledger. The Treasury application is used to record cash receipts and transfer remaining balances allocated to expense items
• Adjustment
  Create and execute adjustment requests, or use the adjustment application to post adjustments to the General Ledger