Overview

Akrebeia DMS is an end-to-end document management tool that can be used to record and capture all types of document formats, provides the ability to generate new documents using its built-in editor, and manage them until properly archived with the organization’s planned retention policy. Akrebeia DMS enables quick response to correspondences by utilizing dedicated modules for incoming and outgoing documents that are supported by a built-in workflow, a follow up module to control and monitor documents, and advanced search to retrieve relevant documents on a timely manner.

The Akrebeia DMS facilitates integration with other applications and covers the full document lifecycle in a system that is easy to use, secure, reliable, scalable & highly manageable.

• Ease of Use
  Akrebeia DMS features a very friendly user interface to facilitate system interaction and processes. Each module or function (e.g. Incoming, Outgoing, Follow-up, etc.) has an interface tailored to its corresponding tasks and processes to simplify the actions that the user has to perform. A specially designed Executive UI is also available to simplify document assignment and tracking, including collaboration and other functions done by senior executives and their assistants.
• Mobility
  Designed specifically for the IPAD, the iDMS also allows individuals/ corporate/ government users to remotely and securely access their organization’s Akrebeia DMS to provide them the accessibility and convenience of working remotely in online and offline mode.
• Comprehensive and Rich Functionality
  Akrebeia DMS enables quick response to correspondences by utilizing dedicated modules for incoming and outgoing documents that are supported by a built-in workflow, a follow up module to control and monitor documents, and advanced search to easily and quickly find and retrieve relevant documents.
  
  Designed using service oriented architecture (SOA), Akrebeia DMS facilitates integration with third party applications using web services. A full set of typical reports are provided, and new reports can be easily added and customized to match an organization’s specific reporting requirements.
• Security
  The Akrebeia DMS features three layers of security: Authentication, Authorization, and Audit trail. Users can be granted different access rights relevant to their role and the functions they perform. DMS security is highly granular and is fully integrated with Windows Server Active Directory to control access up to row level data.

• Main Screen
  Documents assigned to the user or his subordinates are displayed in the main screen. Users can edit document information and assign documents to any individual or department for processing, other relevant actions or closing.
• Incoming Office
  The Incoming Office is where the main record of the incoming documents/transactions are recorded. Full details of the incoming documents, as well as attachments, are scanned, recorded and saved using the Incoming Data Entry Form, and after which the user forwards the document record to the concerned department or employee for action
• Outgoing Office
  The Outgoing Office processes the documents that have been prepared internally by any department or employee. Outgoing documents/transactions and attachments are scanned and the details are recorded using the Outgoing Transaction Data Entry Form
• Document Follow-up
  You can use the Follow up application to assign documents to any department, branch or to a particular employee whenever required. All documents ortransactions assigned to a particular user are immediately displayed once the application is accessed. The documents that were assigned to a department or employee contain status indicators such as “Open”, “Finalized” or “Closed” and show transaction history details
• Editor (Muharer)
  The Muharer module provides the functionality required to automate the creation of outgoing documents in DMS. This function allows users to create a MS-Word document based on pre-defined templates. Once an initial draft is completed, it is routed using the workflow function of the DMS to the next authority level for review and comments.
• Search
  The Search Application is used for searching documents or document information using valid keywords to locate the document or information needed by the user. Drop down lists and data fields are available to help the user in performing quick and advanced search functions
• Reports
  The Reports Application allows authorized users to prepare various reports on different data processed by the System. It also enables users to use built-in templates in preparing reports. The Reports application includes four reports categories that can be accessed through the Reports main window, as follows: Delayed Documents Reports, Employees Documents Reports, Department Documents Reports, and Statistical Reports
• Admin Module
  Grant access rights to various types of users (read, read-write) and manage organization’s workflow and routing tables. Manage and setup cabinets (document source), values or lookup data such as departments, external contacts, countries, nationalities, etc.
• Workflow
  Manage the routing of documents with open or built-in workflow by selecting specific or pre-defined destinations to forward documents for action