Overview

The E-Payroll System provides end-to-end payroll cycle management features from payroll setup, preparation, processing to posting. It supports multi-period payroll calculations and provides multi-layout pay slips that can be easily customized to match customer requirements. Through its user-friendly and rules-based graphical payroll management, it facilitates the preparation and processing of payroll in accordance to the organization’s compensation rules and regulations.

Akrebeia E-Payroll System provides multi-layout payslips that can be easily customized to meet specific organizational requirements. Payslips can contain as much details as required for allowances, adjustments, deductions, loans and others. Aside from issuing SMS notifications, payslips can be issued automatically via email whenever the payroll has been posted to employee bank accounts. This minimizes queries and issues from employees regarding their net salaries thereby improving overall employee satisfaction on their organization’s HR/Finance services.

Fully integrated with the Akrebeia suite of Office Automation applications – especially the Human Capital System – the E-Payroll system is an excellent complement to the HC System because of the tight integration of the processes and data between the two solutions. Designed using service oriented architecture, Akrebeia E-Payroll can be easily integrated with third party systems such as Financial applications and others to facilitate data exchange between the systems. The system has out-of-the-box integration capability with Microsoft Dynamics GP, and supports integration with other applications via web services.

• Setup Codes
  This module provides the basic codes that are required to create and maintain the system data. The setup codes are divided into two groups. The first group represents the setup codes that are provided by the Human Resources System with “Read Only” access. These codes include Branch, Department, Employee Class, Job Title, and Nationality. The second group of setup codes include Adjustment, Allowance, Loan Type, and Yearly Man-Hours which are provided with “read and write” access to authorized E-Payroll system users.
• Personnel /Salary Information
  This module provides the basic personnel/salary and salary terms, which are required to start the payroll preparation phase. It represents the foundation of the E-Payroll System.
• Payroll Data Preparation
  This module is used to prepare and maintain all the data required by the E-Payroll System to begin processing employee paychecks. It references active employee allowances, active employee adjustments, history of employee allowance/adjustments (inquiry), advance payroll registration list, holding period salary registration list, holding employee allowances registration list, employee loans, and payroll changes registration.
• Payroll Data Processing
  This module is used to process all the data that has been prepared in the payroll preparation and then generate the employee paychecks and pay slips. In addition, it provides full integration with the General Ledger preparing and processing the Journal Vouchers required by the General Ledger to update and adjust related payroll data such as to-date salary figures, allowances, adjustments, and loans.
• Payroll Data Posting
  This module is used for posting all the data that has been processed in the payroll processing phase and then generates the employee paychecks and final pay slips in order for the period to be closed. Moreover, it provides full integration with third party applications such as Microsoft Dynamics GP and other financial applications via web services.
• End of Service (EOS Awards)
  The end of services refers to the amount given to an employee for his years of service to the company. The E-Payroll system supports the calculation of the EOS based on customizable formulas in relation to the period the employee has worked for the company. The EOS module supports EOS awards accumulated up to a certain period of time including calculation and processing of advances made to the EOS through on-line transaction in the E-Payroll System.
• Reports
  The E-Payroll system provides a wide range of system reports for users who are responsible for maintaining the different data layouts of the entire system. The pre-defined reports can be customized and new reports can be easily added by system administrators as required by different users.
  
  The built-in reports include: