Overview

The Akrebeia Inventory and Purchasing provides end-to-end management of the procurement and inventory cycle from item requisition to purchasing up to the receiving of goods and issuance of items from stock.

The Purchasing application affords complete control of the procurement process from purchase requests, issuance of purchase orders, receiving of goods and voucher creation. The built-in workflow provides the necessary routing and approval functions not only within the procurement department but across the entire organization, this includes purchase requisitions, supplier approval, P.O. approval, etc. Akrebeia IPS is designed to streamline the procurement process and facilitate the tracking of purchases at any point in the cycle and reduce the time required to execute procurement tasks.

The Inventory application of the Akrebeia IPS provides comprehensive inventory control from the time items are received from suppliers until they are issued to the project teams and the end-customers. Akrebeia IPS simplifies the entry of item details and the management of on-hand item records. The Inventory application is designed to ensure accuracy of inventory to provide decision makers the information they need to improve inventory and stock control and thereby reduce costs

Robust report functionality provides decision makers accurate and real-time information necessary to manage and control purchases, reduce costs, closely monitor supplier performance, manage payment disbursements effectively, control inventory, storage and distribution. Full integration with Arkebeia BAS and support for integration with third party financial systems allows the system to exchange information with these systems to streamline procurement-related processes such as invoicing and payment processing, charging costs to project or budget accounts, entry and update of assets, and many others. Integration with other systems also provides the visibility required by stakeholders across the entire procurement and inventory cycle.

• Inventory Application
  The Inventory Application allows an organization to automate the business functions and tailor the inventory management processes to their specific business needs. With the Inventory Application, users can retrieve stock information on-demand by different categories such as item name, category, supplier/ manufacturer, location, cost, and quantity. The system provides full transaction support, including the generation of forms, vouchers, or receipts for receiving, issuing, inspection, return, adjustment, and wastage of items. The application supports various units of measure and has the ability to manage multiple stores and locations. It provides users the ability to view and print transaction history by item or transaction type (i.e. issuing, receiving, etc.), and by the name of the receiving department or branch office. With its sophisticated notifications and alarm features, coupled with its robust workflow system, processes such as transfer orders, stock replenishment and order tracking are automated and simplified.
  
  Akrebeia IPS facilitates the recording of itemized list of organization assets and the management of stock levels to help the departments involved in the supply chain in stock replenishment and inventory planning. Modules of the Inventory Applications include:

• Purchasing Application
  The Purchasing application provides a comprehensive purchase order and receiving system. Optimized for supply chain management and cost center-specific purchases, it also enables organizations to track non-project expenses. Multiple purchase order formats give a high degree of flexibility in defining purchase orders, and user-definable options provide extensive control in tailoring the system to organization-specific purchasing methods.
  
  The Purchasing System integrates with Arkebeia BAS (or third party financial systems) enabling decision makers to effectively manage available resources, view accurate and up-to-date information throughout the entire cycle of procurement and its related financial processes. The Purchasing application is linked with the Inventory application in the aspects of stock count, stock adjustment and other inventory activities. It allows organization to track inventory items received based on the purchase orders. Modules of the Purchasing Application include: